The first AI agent specialized for photographers
An assistant living inside PhotoHeart that knows all your real data. It's not a generic chatbot — it knows how many sessions you have, which clients still need to sign, which invoices are pending, what your configuration is. Ask in natural language and get instant answers with your information.
"How many sessions do I have this month?"
"Which clients have unsigned contracts?"
"Which invoices are pending payment?"
"When is my next appointment?"
"How do I set up my booking calendar?"
"Which sessions don't have a delivered gallery?"
The goal
Being able to manage your entire business without searching through menus, remembering workflows, or wasting time. Tell it what you need and the agent does it or explains it. As PhotoHeart grows, the agent will learn to do more: edit data, create sessions, configure your account, import clients.
Goodbye to tool chaos
One system that replaces all of this
Excel for clients
WhatsApp for bookings
Manual emails
Hand-signed PDFs
Google Drive folders
One login. One invoice. Everything connected and automated.
From booking to payment
The entire process automated. You only step in when necessary.
Online Booking
Your client arrives at your public calendar, chooses date and time, sees deposit payment instructions.
Automatically:
Contract Signing
Client receives email with link, opens on phone, reads, signs with finger, and downloads their PDF.
Automatically:
Deposit Management
Client pays you the deposit (Venmo, bank transfer, cash). You mark as paid with one click.
Automatically:
The Session
You do the session as usual. After, one click on "Convert to Session" and done.
Automatically:
Photo Upload
Drag and drop up to 2000 photos. A unique link is generated for your client.
Automatically:
Selection
Client chooses package level, selects favorites, adds extra products and finalizes.
Automatically:
Smart package levels
Your client chooses a level when booking. In the gallery, they only see their level and above.
Basic
- 10 photos included
Plus
- 15 photos included
- 1 Album 20x20 included
Premium
- 20 photos included
- 1 Album 20x20 included
- 1 Frame gift included
When booking
The client sees your package levels and picks one when booking. They know exactly what their session includes.
In the gallery
The client only sees their level and above. If they booked Plus, they see Plus and Premium. Never lower. Natural upselling.
Extra photos with discount
Your client can buy additional photos with volume discounts.
1 photo = €10
3 photos = €19
5 photos = €29
-42%Client has selected 12 photos with the Basic package (10 included).
With BASIC:
10 included + 2 extras (€10) = €110
PLUS for just €120:
- 15 photos included (3 more free)
- 1 Album 20x20 as a gift
Result: higher average ticket without being pushy
Goodbye paper
Your client signs from their phone in under 2 minutes. No printing, no scanning.
Create your template
Link to package
Client receives email
Signs on phone
Downloads PDF
You get notified
Single signature
For sessions with adults and corporate events.
Double signature
For minors or weddings. Minor data fields included automatically.
Full Legal Validity
Digital signature
Exact date and time
IP and device
Unique code
GDPR automatic
Complies with EU eIDAS Regulation. As valid as a paper signature.
While you photograph
The system works in the background
Automatic Emails
Booking confirmation, contract, gallery ready, selection summary. All in your name.
Google Calendar
Appointments synced automatically. Booking → Event. Cancellation → Event deleted.
Integrated CRM
All your clients in one place: history, sessions, contracts, invoices, family relationships.
Notifications
New booking, contract signed, client finished selection. With direct action button.
Integrated billing
No need for another program to invoice. PhotoHeart generates all the fiscal documents you need, with automatic numbering, downloadable PDF, and preparation for Verifactu 2027.
Quotes
Create editable quotes and convert them to invoices with one click when the client confirms.
Full invoices (F1)
Invoices with all fiscal data, client's NIF, VAT, and automatic series numbering.
Simplified tickets (F2)
For quick payments without mandatory NIF. Limit of €3,000 per document.
Credit notes
Fiscal corrections on already issued invoices, with complete traceability of the original document.
Deposits
Invoice the deposit or signal of an appointment and automatically discount it on the final invoice.
Ready for Verifactu
Fields and SHA-256 hash ready. When the regulation comes into force in 2027, you just need to activate it.
All in PhotoHeart · Without leaving the app · Downloadable PDFs · Automatic series numbering