You've just created your session, uploaded the photos and now comes the question: "How do I send the gallery to my client?"
PhotoHeart offers you 3 different methods depending on your needs. Let's explain each one.
Preview: What Do You See When You Create a Session?
When creating or opening a session, you'll see a blue button with an arrow (🔵 ➡️). When you click it, you see:
- 📋 Gallery link (client's unique URL)
- 📧 "Send by Email" button
- 💬 "Send by WhatsApp" button
- 📋 "Copy link" button
Let's see when to use each one.
Method 1: Automatic Email Sending 📧
How does it work?
When you click "Send by Email", PhotoHeart automatically sends a professional email to the client with:
- ✅ Photographer's name and logo
- ✅ Session title
- ✅ Direct link to the gallery
- ✅ Personalized message (if you configured it)
Prerequisites:
⚠️ You must configure your email before using this option:
- Go to Settings → Integrations
- Connect your email provider (Resend, Gmail, etc.)
- Verify your domain or email
If not configured: The button will appear, but won't work.
When to use it:
- ✅ Professional and formal sendings
- ✅ Clients who prefer email
- ✅ When you want automatic record keeping
- ✅ For bulk sending to multiple clients
Method 2: WhatsApp Sending 💬
How does it work?
When you click "Send by WhatsApp", WhatsApp Web opens with a predefined message:
Hi [Name]!
Your photos from [Session] are ready.
View them here: [LINK]
You just have to click "Send" in WhatsApp.
Prerequisites:
- ✅ Have WhatsApp Web active in your browser
- ✅ The client must be in your contacts (or you enter their number)
When to use it:
- ✅ Quick and informal communication
- ✅ Clients who prefer WhatsApp
- ✅ Urgent sending
- ✅ When you want to personalize the message before sending
Method 3: Manual Link Copy 📋
How does it work?
When you click "Copy link", the gallery link is copied to your clipboard.
Link example:
photoheart.app/your-business/your-name/maria-session-2025
Then you can paste it wherever you want.
When to use it:
- ✅ Send via Telegram, Instagram, SMS, etc.
- ✅ Include it in a long personalized message
- ✅ Share on private social networks
- ✅ When the client is physically with you
Quick Comparison
| Method | Speed | Professionalism | Requires Config | Best For |
|---|---|---|---|---|
| ⚡ Automatic | ⭐⭐⭐ | ✅ Yes | Formal, multiple clients | |
| ⚡⚡ Very fast | ⭐⭐ | ❌ No | Quick, close | |
| Copy Link | ⚡⚡⚡ Instant | ⭐ | ❌ No | Other platforms |
Frequently Asked Questions
Can I use multiple methods for the same client?
Yes. You can send by email AND WhatsApp if you want to make sure they receive it.
Does the client need a PhotoHeart account?
No. The link is public and accessible without registration. They only need the link.
How long does the link last?
Indefinitely until you deactivate it or delete the session.
Can I resend the link if the client loses it?
Yes. Just go back to the session and click the send button again.
What happens if email is not configured?
The button will appear, but will show an error message indicating you must configure your email first.
Recommended Flow
For new or formal clients:
- Send by Email (keeps professional record)
- If no response in 24h, resend by WhatsApp
For regular or close clients:
- Send directly by WhatsApp (faster)
For special cases:
- Copy the link and personalize the message according to the channel you use
Pro Tip
If you use WhatsApp a lot, you can:
- Copy the link
- Create a predefined message in phone notes:
Hi! Your photos are ready 📸
Enter here to view them: [PASTE LINK]
Hope you love them! 💕
This way you personalize each send but save time.
Summary
PhotoHeart gives you 3 flexible options to share galleries:
- Email: Professional and automatic (requires configuration)
- WhatsApp: Quick and close (no configuration)
- Copy link: Maximum flexibility for any platform
Choose the method according to your relationship with the client and sending urgency.
Questions about how to configure your email? Write to us at support@photoheart.app